if you’re a solopreneur, small business owner, or startup founder feeling overwhelmed and stretched too thin, this one’s for you.
Let me guess: your to-do list never ends, your inbox looks like a black hole, and you can’t remember the last time you focused just on strategy or creative work.
Sound familiar?
You’re not alone—and that’s exactly where hiring a VA (virtual assistant) can be the best thing you did for your business today.
Maybe of all time.
In this post, I’m walking you through the top 5 tasks to delegate to a VA so you can reclaim your time, reduce stress, and actually enjoy building your business again. L
And stop screaming at your cat for doing cat things.
1. Email Management: Tame the Inbox Chaos
The Vibe:
Your inbox is not your boss. But if it’s eating up hours of your day, it’s definitely time to call in help.
How a VA Helps:
A VA can filter through your emails, star what’s important, respond to common queries, and keep you from missing important messages. No more inbox overwhelm!
Real-Life Example:
One of my clients used to spend two hours a day on emails. TWO HOURS. Once she hired a VA to manage it, she dropped to checking just 15 minutes a day. Major win!
Tasks to delegate:
- Flagging high-priority emails
- Responding to FAQs
- Organizing folders and unsubscribing from junk
- Following up on important threads
2. Calendar & Scheduling: Protect Your Time
The Vibe:
If your calendar’s a mess and you’re triple-booked again (been there!), let’s clean that up.
How a VA Helps:
A VA can manage your appointments, schedule calls, and make sure you never miss a meeting again-without the back-and-forth chaos.
Real-Life Example:
One client I worked with was accidentally booking meetings during his workout time. I rearranged his calendar and sent him a daily agenda.
Chef’s kiss.
Tasks to delegate:
- Booking and confirming meetings
- Sending reminders
- Blocking off time for deep work
- Rescheduling and canceling appointments
3. Market Research: Get the Intel Without the Rabbit Holes
The Vibe:
You need to stay ahead of trends, but researching for hours?
Not it.
How a VA Helps:
A VA can dig up data, analyze competitors, and summarize findings so you’re informed without drowning in tabs.
Real-Life Example:
A digital product creator uses their VA to compile weekly reports on competitors’ launches and pricing strategies. It’s their secret weapon for staying ahead in a saturated niche.
Tasks to delegate:
- Competitor research
- Customer behavior trends
- Product comparison reports
- Blog and content research
4. Customer Service: Create a Five-Star Experience
The Vibe:
Good customer service = loyal fans. But also, answering the same 12 questions daily? Nope.
How a VA Helps:
VAs can take over your support inbox or chat tool and make sure your clients and customers feel seen and heard—without you burning out.
Real-Life Example:
A coaching biz owner hands off all first-line support to her VA. Refund requests, tech hiccups, scheduling drama? The VA’s on it. Her clients stay happy and she gets her time back.
Tasks to delegate:
- Email support
- FAQ replies
- Handling refund or billing questions
- Follow-ups and testimonials
5. Bookkeeping & Invoicing: Stay on Top of Your Numbers
The Vibe:
Finances are essential, but spreadsheets and receipts? Not everyone’s jam (especially not mine!).
How a VA Helps:
A VA can send invoices, chase down late payments, log expenses, and prep reports—so you’re not scrambling at tax time.
Real-Life Example:
A solopreneur hands off all their invoicing to a VA. As a result, they get paid faster, more consistently, and actually feel calm around money stuff. Imagine that!
Tasks to delegate:
- Sending invoices and payment reminders
- Logging expenses
- Monthly reconciliation
- Prepping reports for your accountant
💡 Final Thoughts: Let Go to Level Up
Here’s the deal: outsourcing to a VA isn’t just about getting stuff off your plate—it’s about creating space to grow. When you delegate to a VA, you’re not being lazy, you’re being smart. You’re protecting your energy, your time, and your vision.
And if you’re thinking, “This sounds amazing but where do I even find a VA?”—don’t worry, I’ve got you.
🚀 Ready to Delegate Like a Pro?
If you’re nodding along and ready to lighten your load, check out our done-for-you Virtual Assistant services made specifically for solopreneurs, creatives, and small biz founders like you.
👉 Explore VA Services for Entrepreneurs — and take your first step toward working less and living more.
You’ve got this. 🙌
🔥 FAQs
1. What’s the first thing I should outsource to a VA?
Start with the task that drains you the most: email and scheduling are super common entry points!
2. Is it expensive to hire a VA?
Not necessarily. Many VAs offer flexible hourly or monthly packages so you can start small and scale as needed.
3. How do I train a new VA?
Simple SOPs (standard operating procedures), video walkthroughs, and regular check-ins go a long way.
4. Can a VA work in my time zone?
Totally! There are VAs around the globe and many are willing to adjust their schedules to match yours.
5. What tools should we use to collaborate?
Trello, ClickUp, Slack, Loom, Google Workspace. VAs are pros at using tools that make your life easier.
6. Do I need to hire full-time?
Nope! Many business owners hire VAs for just 5–10 hours per week and see major results.